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Showing Posts Tagged: organized

On-Boarding Do’s and Don’t’s

Oh Hiya, Meg here! I think bringing a new client to our company is one of the most exciting times to be a part of the team. Of course, it takes an awful lot of work and planning, but it’s one of the most rewarding parts of a job. Here are a few of my best tips for meeting with a prospective client and how to get them hooked on your business:

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  •         DO Listen: Pay attention to exactly what it is that the client is looking for from your company. Each client will be looking for something unique, which means that you’ll need to have a thorough understanding of what your company has to offer. Listen for the issues, take notes, and provide solutions! I can always count on my trusty notepad and BIC Ballpoint Pen for keeping notes during prospective client meetings.
  •         DON’T Generalize: A quick way to turn a client away from your company is preparing a one-size-fits-all solution. Be sure that you’ve taken the time to fully assess what you can offer the client for their unique needs and tailor your proposal to them as much as possible.
  •         DO Problem Solve: Take time to meet with your team and plan a detailed solution for your client that fits your skill sets. Keep your team, and yourself, in check when it comes to providing solutions and be sure that you can deliver work you’re proud of. I’ve found that our clients appreciate having a solution in-hand, so my team puts together our proposals with our Swingline Manual Binding Machine. It allows us to organize a professional outline and our clients always leave the meeting impressed.
  •         DON’T Promise the Moon: On the other side of creating a thorough solution is over-promising. When bringing on a new client, it’s easy to promise the moon from your team. Be sure that your solutions are realistic in both the end goal and the timeline.
  •         DO Communicate: Do your best to make yourself open to client communication during onboarding. Your future client wants to know that even after they’ve signed on with you, you’ll be open to answering any questions or concerns. Stay in contact and you’ll have a lifelong client!
  •         DON’T Overwhelm: While open communication is wonderful, it can easily overwhelm a client when you offer up a daily email or phone call. Stay open and available, but keep yourself in check when it comes to checking in.

Of course, these tips aren’t a complete guide to onboarding a prospective client! One of the best guides that I’ve found for this process is from Hubspot. It’s full of wonderful tips for staying on track with a client throughout onboarding. Take a look here.

Until next time,

Meg

Working on the Go

Oh Hiya, Meg here! Have you noticed that there are so many more offsite meetings during this time of year? I find myself always needing to be prepared for a meeting over lunch or for an offsite client presentation. In the rush of leaving for a meeting, it’s so easy to forget the essentials. To help, I’ve put together a little list of off-site must-haves to make any meeting or presentation run smoothly.

BE PREPARED

  1.      Pack a Bag- Just like keeping a bag ready for a weekend away, I find that having a bag ready for offsite meetings helps me stay prepared for anything. Be sure that the bag has plenty of space for a laptop, charger cord, and all other meeting essentials. When it comes to preparing for a meeting, I find that it’s better to be over stocked with supplies than to go without.
  2.      Bring Extra Energy- Technology is a wonderful thing when it comes to meetings but there are so many times when a little glitch can throw off the whole system. Make sure you’re prepared with extra power cords and of course, a spare set of batteries. I always keep a pack of Energizer Batteries in my bag for unexpected energy outages. Don’t forget a travel mug of coffee to keep your own energy levels high, as well!
  3.      Powerless Planning- Of course there are times when even a spare set of batteries may not solve a technology hang up. When tech fails, it pays to have a backup plan. I pack a spare set of notepads and pens in my travel bag for meeting note taking. When it comes to tech-free presentations, I rely on my Post-it Self Stick Dry Erase Film. I can’t always count on a venue to supply a dry-erase board, and this film certainly gets the job done without leaving behind a mess when the meeting is done.
  4.      Check It Twice- Before leaving for your off-site meeting, be sure that you’ve double and triple checked the items you’ll need. There’s nothing worse than arriving at your meeting only to find that your notebook is still at your desk!

For a few more helpful tips on organizing the perfect offsite meeting, take a look at what Meeting Tomorrow has to say. Happy planning!

Until next time,

Meg

Unique Ways to Use Common Office Products

Oh Hiya, Meg here, and I’ve been thinking a lot about multitasking. I’m sure that when you think of multi-tasking creativity, your everyday office supplies aren’t the first thought in your head. I’ve found some new, amazing ways to put those supplies to use.

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Binder Clips: They may not look like a multi-purpose tool, but these handy clips are incredible when it comes to organizing cords and wires around your desk. By clipping them to the side of your desk and threading your charger cords, headphones, or internet cables through the handles, you’re able to keep every cord and cable in place.

Scotch Tape: Got a messy keyboard? Clean out stubborn crumbs with Scotch Magic Tape. Sometimes you don’t have keyboard cleaner on hand, but a roll of scotch tape is always nearby. Simply pull off a section of tape and slide it between the rows of keys to remove any unwanted dust or crumbs. So easy!

Post-It Notes: Sticky Notes are the ultimate multi-purpose tool! One of my favorite uses for my Post-it Super Sticky Notes is as a customizable calendar. I’ll always keep an eye on my desk calendar but when I need a little more space, I’ll just use sticky notes as an “expanded view” calendar on my office wall. Not only does it give me a more room to keep notes, I can easily count down the days by removing a note when the day has passed. You can easily customize your sticky-note calendar with different colors to match your style or the season.

Stapler: This tip may be specific to my favorite stapler! I use a Swingline Stapler and I absolutely love how it folds out to allow for temporary staples. My paperclips can get tangled and sometimes I need to keep a stack of papers organized. All I need to do is rotate the anvil of my stapler and voilà, I have an easy way to get temporary staples!

When it comes to multitasking with office supplies, all you need is a little creativity! There are so many wonderful ideas for making everyday items work for you. Take a look at a few more ingenious tips from Tiny Home Tour.

Until next time,

Meg!

5 Item Meg Always Has On Her Desk

Oh Hiya!

If you’re anything like me, you’ve found that stocking your desk is more difficult than it seems! There are so many gadgets that can make the work day easier, but you only have so much desk space! A cluttered desk is distracting, but you also don’t want to be running to the office supply closet every day.

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I’ve broken it down to 5 of my favorite items I always have on my desk!

Pens: Even if your job is mostly electronic, you always need to have pens handy! The BIC Comfort Grip Medium Point Round Stic Pens keep to the basics and allow you to jot down notes and scribbles whenever you need. I always try to keep at least 5 pens handy at my desk, in case I misplace one or in case a coworker accidentally walks away with one.

Post Its: Having a quick place to jot down notes or messages is vital at any desk.  The Post-it Pop-up Cape Town Value Pack offers different sizes and colors to keep your notes organized and easy to read. Post its are perfect writing quick notes without wasting an entire piece of paper of notepad. They can also easily stick to relevant documents, your planner, or the backs of your coworkers.

Paperclips: Nothing is more important in an office than being organized. Paperclips keep all your relevant documents together without the need to staple and rip anything! The Business Source Paper Clip pack loads you and your entire staff up with paperclips for all your vital documents.

Binders: Organize even further with binders like the Avery Blue Circle Cover Designer View Binder. Binders help organization because they can hold all your relevant documents and be easily labeled and stored. I always keep one or two empty binders in my desk in case there is a new project that falls in my lap.

Batteries: We always need power! Batteries are always the hardest supply to find in the closet, so I make sure to always keep them handy in my desk. Practically everything requires batteries now a days and work simply cannot function if our technology is dead. The Energizer AA Size Alkaline General Purpose Battery pack will load you up so you will always have power in a pinch!

So stock up your desk with these 5 office essentials and be extra productive!

Until next time,

Meg

Work Place Wellness

Oh Hiya!

It’s a new year, and that means it’s time to prepare 365 more days of hard work (366 since 2016 is a leap year)!

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Avoid all of those nasty sicknesses by practicing workplace wellness and cleanliness. Keeping your office clean not only keeps germs away, but also keeps you focused and productive. Here are some helpful tips for staying clean and organized this year!

Declutter: The “messy bed, messy head” theory works here, as well! If your desk is full of random papers and tools, it’s time to send them to their proper home. Papers should be properly organized with folder, desk organizers and filing systems; they could even be scanned in and saved electronically! Once a document has served its purpose or been properly filed digitally, don’t let it linger. The Fellowes Powershred 62MC Micro-Cut Shredder is perfect for any office needing to declutter!

Sanitize: Once you know exactly which documents are hanging around and which are shredded, it’s time to get rid of those germs, too! It is important to wipe down your office every couple of months, especially during cold and flu season. I recommend using the Marcal U-size-It Paper Towels to catch those little buggers and stay healthy throughout the year!

Be Proactive: Set up precautions in your office to stay clean and organized for the entire year! This is not another resolution to give up on! Stock up on trash bags, tissues and hand sanitizer to keep the messiness at bay. The Fellowes MobilePro Keyboard/Cover Case is perfect for keeping crumbs and germs out of your keyboard. The cover is easy to clean, so you don’t need to worry about ruining your iPad!

If you can declutter, sanitize and be proactive, your 2016 should just swell!

Until next time,

Meg

8 Office Organizing Tips

A disorganized office can rob you of productivity and send the wrong message to your boss, co-workers or clients. Professional organizer Diane Albright shares a few easy tips on how to organize your office—whether you work in a corporate setting or from home.

 

Here are 8 easy tips to help keep you organized

  1. A Place for Everything and Everything in Its Place – By having a designated place for supplies and other frequently used items (and actually using it), you should always be able to quickly and easily locate the things you’re looking for.
  2. Toss, Recycle, Donate – Throw out or recycle what doesn’t work, and donate what you don’t need, don’t want, or don’t use.
  3. Go Vertical – If you use it often, keep it close. But if you only use it once in a while, Albright says to store it in high or low storage spots to open up the space in between for things you do use often. She suggests shelving, wall baskets, wall-mounted file folders, and wall hooks as great ways to go vertical.
  4. Label, Label, Label – Labeling not only helps you stay better organized, it also helps others function more independently in your workspace. So Albright suggests that you find an easy-to-use label maker and start labeling!
  5. Create a Meeting Bin – Never can find what you need for a meeting? How about creating a designated bin in your work space devoted to upcoming meetings? Whenever you find something or think of something you’re going to need for your next meeting, put it in the bin. Then when the time comes for the meeting, most or all of what you need will be in one place.
  6. Create a Pending Folder – A pending folder helps you clear off your desk and centralize pending projects. Albright suggests having a “pending” email folder as well.
  7. Keep a Notebook Close By – Have a notebook, call log, or journal to keep a record of telephone messages. You can also use it to jot down important notes and reminders during phone calls. This way you’ll have a record of all your calls and conversations in one place.
  8. Get Your Desk in Order Before You Leave – Not only can a disorganized desk become an ongoing source of stress, it can also result in important taks getting lost in the chaos and clutter. Albright says that by tidying up your desk an hour before you leave, you not only may discover a task that got lost in the clutter, you might still have enough time to handle it.

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