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11 Office Christmas Party Ideas

11 Office Christmas Party Ideas

Christmas time is here and that means its time to decorate the tree, hang the lights and put on your stretchy pants for the Christmas day feast. It also means that its time for the office Christmas party. I know you’re probably thinking you would rather eat fruit cake and talk to your crazy uncle than go to another office Christmas party. Here are a 11 Office Christmas Party ideas that will hopefully make this Christmas party a little bit more bearable.

Service

Nothing brings more joy than doing service for others. Take this special time of year and get out and serve as a company. It will bring a joy to those that you serve, and it will bring even more joy to you and your team. An easy way to serve is to go volunteer at a retirement home for a few hours and play games with them, or just talk and hear what they have to say.

Caroling

Another fun activity could be to go caroling. You could combine caroling with service and sing at a retirement home. If it isn’t freezing cold outside you could go caroling around a common neighborhood and bring some holiday cheer to some lucky people you choose to carol for.

Ugly Sweater Contest

Ugly Sweater

If your looking for a fun theme to shake things up this year, then this might be the one for you. You could have an ugly sweater themed party. Make it a contest so that whoever wears the ugliest sweater will win a prize. This is an easy way to bring some laughs to the party, and they make great conversation starters too.

Gingerbread House Decorating Contest

A fun and potentially messy option is to have a gingerbread house decorating contest. Break off into teams if you have a large group. Give everyone thirty minutes to decorate. Once the time is up, vote on the best (or worst) and give the winners a prize. For added fun after the voting is in, you could destroy the gingerbread houses that didn’t win.

Minute to Win it Games

If you have a team that is competitive, then you might want to consider playing some minute to win it games. These games are a great way to get people out of their shells and to really get people involved in the party. It’ll also give your team a chance to be silly and have fun with a little bit of competitiveness added in. You could give out prizes to the winners of the games as well.

Secret Santa

Secret Santa

A classic Christmas party idea is Secret Santa. This is an easy way to add flavor to a Christmas party. Usually you want to set a price limit on gifts, so it is fair. Try not to make things awkward and give a weird gift. Also, if you’ve done this for the last 5 years in a row it is probably time to switch things up a bit. Start searching HERE for gifts around the office.

White Elephant

If you’ve done Secret Santa, you’ve probably done white elephant (or whatever name you call it). This is a fun game to keep people entertained for a while. If you haven’t played this is how it goes. Everyone buys a gift, and typically you would want to set a price limit for the gifts. Then you draw random numbers. The person who drew number picks a gift first. The second person has the option to pick a gift from the pot or they can steal the other persons gift. If they steal, then number one will get to a choose a new gift from the pot. This continues until all the gifts are picked. It can get a bit intense at times when there is a popular item that multiple people want. For an added twist, if someone wants to steal, they must perform a task first. For example, they must sing “I’m a little teapot” and act it out.

Christmas Crafts

Christmas Crafts

Take this Christmas party back to elementary school. Don’t literally take it to a school, that’s weird. What you can do is make those popsicle stick crafts you made in 3rd grade again. This would be a good party to include kids at. It will be a fun night of making family crafts and creating memories. You could even hang them up on an office Christmas tree until a few days before Christmas then take them home. Click HERE for craft supplies.

Christmas Movie

Everyone has a favorite Christmas movie. Instead of a big party, just have a movie night. Provide popcorn and hot chocolate. Have everyone bring their blankets and watch a classic Christmas movie together. Its simple, fun and no drama.

Time to Shop

Give your employees what they want most for Christmas. That’s right, time off work! Give them the afternoon off to do that last-minute Christmas shopping without any kids around. Close up shop a few hours early one day or have a rotation where someone works, and someone is off, and they switch. Just do whatever works best for your company’s situation.

No Party

Last, but definitely not least. This one is pretty simple. No party at all. That’s right don’t have a party. Let your employees go home and be with their families for the holidays. They won’t have to worry about a company Christmas party for once.

We hope you find at least one of these 11 Office Christmas Party Ideas useful and you and your company can have the best Christmas party ever! Merry Christmas!

BENEFITS OF A SEAT STAND WORKSTATION

A Seat and Stand workstation has many benefits. Learn more about them and avoid the risks of traditional workstations.

The reasons for Seat and Stand workstations

man standing at desk

It is an undisputed fact that we spend most of our time siting while at work. But research and studies have shown that sitting for a long time can damage your health. Though exercise can combat this defect the unhealthy consequence will not occur if one is not sitting.

Long hours of sitting are linked to lifestyle diseases like obesity, diabetes, heart disease, some types of cancer, and a shorter life.

This has promoted the standing desk furniture which allows one to stand while working. Standing desks come with health benefits which include reduced back pain, improved mental health, lower blood sugar, lower cholesterol, and greater life expectancy.

According to a study published in the Journal of Physical Activity and Health. The study found that standing burned 88 calories an hour and walking burned 210 calories an hour, which is more than the calories burned while sitting.

People who use standing desks have confirmed that it helped stretch and exercise the back but standing for long periods of time may cause back leg or foot pain.

Since sitting for too long has unhealthy and standing for too long also does, what should be the right posture? The right answer is both, a work in which you will be able to alternate between sitting and standing makes the body healthy as it combats against the defects of sitting too long and standing for too long.

A sit/stand desk is ideal because it allows worker alternate between sitting and standing by being able to lower or raise the desk platform. There are not so many seat stand workstation as most of our offices and workstations include furniture’s that would make us sit or stand throughout the working hours. Let’s look in this more deeply, why would a seat stand work station benefit you?

Too much sitting is not good for you.

According to the World Health Organization, you’re at a greater risk of developing high blood pressure, kidney disease, and heart disease if you consistently sit for a long time throughout the day.

Research has also shown that more than 20% of breast and colon cancer and 25% of diabetes is caused by sitting too much. We have established the fact that sitting for hours on end is simply not good for your body.

BBC has also made it known that inactivity of the body causes 3.5 million deaths each year.  It was also discovered that sitting for eight to eleven hours in a day increases your risk of dying prematurely by 15% to 40%.

Why, because apart from your hands, the rest of your body is not doing anything. When you sit, after a while, more than 70% pressure is applied on your lower back; this could hurt your back, neck, shoulder, and head and cause pain in those regions. It could also lead to reduced spine flexibility and disk damage.

Another study shows how obesity in Americans doubled over the course of 20 years as sitting increased by 8% while exercise rates stayed the same. Too much sitting can also lead to mental fatigue, therefore, make you work less and slows down your thinking.

But standing more is proven to improve your health, reduce the risk of premature death and disease, and increase physical activity, reduce weight, burns fat, more productive, improved concentration, and increase effectiveness.

Prolong standing is bad for you

Standing for a prolonged period can lead to joint and back pain, swelling, and fatigue. It can also compress the spine and lead to lower back problems.

It may cause cardiovascular problems as your heart works against gravity to keep blood flowing from your toes. Standing still and not moving is still ‘not moving’.

Seat and Stand workstation conclusion

man using standing workstation

Siting for a while, standing for a while, keeping the whole body active, and effectively carrying out your work will improve not just your health, but your productivity. You can only get this in a seat/stand workstation, a working environment where you won’t be siting all day and standing all day.

5 Easy Ways to Declutter Your Office

Are you feeling cramped in your office? It might be time to clear out some things and give yourself a little bit more elbow room. Too much clutter can really influence the way you work. If your workspace is disorganized, its likely you will be disorganized, and you won’t be as productive. Here are a few quick and easy way to clear the clutter in your office to improve productivity.

5. Question Everything

organized desk

Declutter your desk. Do you really use everything on your desk? Most of the time we keep things on our desk just in case we need them. Keeping everything, you might need can really cause your desk to become cluttered. Get rid of everything you don’t use on a regular basis. Ask yourself: does this thing have a purpose? Do I use this enough to keep it? Having a clean place to work can help you to have a clear head. When you have a clear head, you will be more productive.

4. Create an organization system

use files to stay organized.

Find a way to organize that works for you. There are several tools you can use to declutter your office help keep your workspace neat and organized. One option is to get a desk organizer so that all your small items aren’t rolling around in your desk. Have them in one centralized location. Another is to use file folders. Label the folders and keep them in a file cabinet to stay organized. One step further would be to color coordinate your file folders.

3. Declutter your inbox

declutter your email inbox

Having a cluttered digital workspace can be just as stressful (if not more) than a physical workspace. According to LifeWire the average office worker receives 121 emails a day. That can be overwhelming just to open all those. Take your time and prioritize the emails that are the most urgent and respond to those first. If you need to complete tasks related to the emails make a list with the most important first and work down from there.

2. Create more Space

StaxonSteel storage files

For the files and paperwork you don’t use that often you need to find a way to organize and keep it out of the way. The best way to do this are with file storage boxes. There are two popular options when it comes to this. You can use cardboard storage boxes these are cheap and lightweight. The other option is StaxonSteel storage files. These are heavy duty and can be stacked 10 high to maximize your storage capacity.

1. Off Site Storage

elite storage units

You might just have to much stuff to keep at your business. Your best option is to rent a storage unit. With a unit you still have access to your things but this way it is out of sight and mind. This is a perfect option for storing documents that need to be kept for several years. Also it is a great way to store those seasonal items to they aren’t in the way for the whole year. The storage unit we found that is best for us is Elite Storage.

We hope these tips help you to declutter your office and be more organized so that you can be even more productive!

Also read last months blog post if you missed it!

Breast Cancer Awareness Month

October is here and that means fall is here and the holiday season is starting up. But before we hurry to find that perfect costume for our little one or overcook the thanksgiving turkey and do the last-minute Christmas shopping, we would like to take a moment to remember those that have been affected by breast cancer.

Breast Cancer Awareness Month has become a part of our culture. It is not uncommon to see people wearing more pink. The pink ribbon has become synonymous with breast cancer awareness. Support can also be seen on Sundays in the NFL when football teams wear pink in support of breast cancer awareness. Its great that there is so much support to help those that have been affected by this.

If you are looking for a way to show support around the office, we might just have the answer. We have a selection of breast cancer awareness items on our website the could add a pop of pink to your desk and be a great way to start a conversation with a co-worker. You can click HERE to find breast cancer awareness items to show support at the office.

While there have been some wonderful breakthroughs in research, there is still a long way to go and every bit of support counts toward Breast Cancer Awareness. For more ways to go Pink this October take a look at these ideas from the Susan G. Komen foundation. Also if you want to make a donation you can click HERE and donate to support the fight to end breast cancer.

ESSENTIAL OFFICE SUPPLIES FOR NEW HIRES

Getting supplies ready for a new hire is a terrific idea as it makes the job easier and faster. This is because the new hire is always anxious to start work. It is very pertinent you provide the basics; you may then address special issues in relation to the situation when he/she progresses.

This article will not bore you with stories and I promise at the end of the article you will have an insight into the essential office supplies needed by new hires.

The following are essential office supplies you need to get in place for new hires:

Writing Instruments

The most relevant office supplies needed by new hires are the writing instruments. Writing instrument like a pen, the pencil is very relevant. While it’s okay with some employees to use a normal standard ballpoint pen, some profession does differ in use. For instance, an executive may require a desktop pen and pencil while an engineer may need mechanical pencils.

Stapler

Staplers are always useful to most employees. The regular office stapler is convenient if the employee’s job does not entail stapling large stacks of documents, but if it does a heavy-duty stapler will be necessary. Ensure that extra supplies of staples are always available.

Tape Dispenser

It is important you get tape dispensers for new hires especially those with a weighted base to help maintain balance while in use. Tape dispenser makes reloading of a new roll of tape much easier.

Notepads

Notepads are very useful for putting down information. Although computers are more preferable by some employees in jotting information, some still prefer notepads to jot information down.

 Notepads are very crucial to Secretarial and receptionist jobs because they are very handy. It is important to ask the choice of new hires on which notepad size they desire.

Calendar

Calendars are used in tracking events, meetings, appointments, callbacks and other tasks. There is the computerized calendar available, but some employee still prefers to use the paper calendar.

Calendars exist in various styles such as monthly wall calendars, small daily calendars and large calendars that can dominate a desktop.

Desk Chair

Having a quality chair to sit in can make a world of difference to a new employee. They will be most likely be sitting for several hour a day and it is important that they are comfortable which will improve their productivity.

5 WAYS TO CUT CLUTTER IN YOUR OFFICE

Are you faced with always searching for some things in your office and spend so much more time doing it than working just because it isn’t arranged properly?

Do you spend time looking for your cables, pens, papers, sheets, documents, journals, and so on? If yes, there is no need to worry because this article is bringing good news for you. All that is required is just a practice of consistency, planning, and commitment.

This article will explain five ways how you can cut the clutter in your office such that it makes it easier for you to sight your things and make work less stressful for you. They are listed below:

Get rid of unnecessary things

The first thing you need to do in your office is to take away and clear off everything taking your space in the office. There are certain things that aren’t really needed whereas they take a whole lot of space. Duplicate files, documents, journals, in your stack is papers should be gotten rid of. Check your drawers for anything that is not relevant in your office and clear them out, especially ones you’ve not used in six months.

Rearrange your office

After the removal of unnecessary stuff in your office, now you get to arrange neatly the leftover items. Then evaluate your furniture on how you work, get suitable furniture for the type of job you do so it could be easier for you and become less stressful. Arrange all you use frequently where you can easily get them.

Develop a filing system

In the real sense, there’s no right or wrong when it comes to developing a filing system, as long as it matches the way you work and can be easily maintained. Depending on your personal preference, you can file alphabetically, by project, by the client, or some other method that works for you. We suggest that you use the same method for electronic document filing as you do for paper. Regularly sort file and purge electronic and hard copy documents to keep clutter from piling up.

A master list (index) of file names can help avoid creating duplicates when you’re adding new files and to help maintain the organization for new files, clients, and projects. And it’s a great tool for others to use in your absence.

Sorting and filing saves you the question of ‘where’s that file?’ phone calls to interrupt your vacation. Keep the most recent documents at the front of the file for ready access, and make sure to check your company’s records-retention policy to ensure you’re not throwing out vital records. Archive older records in bank boxes, or invest in a digital scanner to store documents electronically.

Learn to manage your time well

Whether you’re still using a notebook and pen, PC software or an app on your smartphone, keeping a running to-do list can make sure that you’re on schedule and that appointments and deadlines don’t fall through the cracks. If you struggle with keeping your ducks in a row try using a planner to stay organized and on top of every task. Clear at least an hour each workday to focus on projects and action items.

Organize your desktop

Keep only supplies and gadgets you need on a daily basis on your desktop, and keep them within easy reach. In today’s digital world, you probably don’t need to keep an overflowing cup of pens and pencils or bottles of white-out. Your computer, phone, a few pens, a notepad, and a stapler should be within arm’s reach. The items you use most should be within reach your friends. The items you use less often (monthly or periodically) should be near. Here are some options of desk organizers.

We hope this helps you to stay organized at work and be less stressed. search https://www.portersop.com/ for more office essentials. Thanks!

Must Have Supplies for Your Home Office

The way you design and set up your office determines how much productivity you would have, that is why you need some certain accessories in your home office. Here are some of the supplies you need for your home office:

Keyboard and laptop stand

Today, many home business owners use a laptop or a tablet device over a computer in their home business. They are portable, yet powerful. But to increase productivity, you may think of adding a matching laptop and keyboard stand to your desk set up. Choose a laptop and keyboard stands that have ergonomic designs. This way, you do not have to worry about getting carpal tunnel syndrome or developing a bad sitting posture.

Smartphone and cord stand

The key to having a desk setup that will help improve your work productivity is by choosing desk accessories that enhance productivity without cluttering the workspace. One such accessory is a smartphone and cord holder or stands, which not only keeps your phone within easy reach but also, can double as a wire organizer and charger.

Pen and paper holder

Even if most of your writing is done digitally, it is still important to keep analog equivalents from time to time. As a result, having a pen and paper holder on your desk makes it easy to jot notes, to-do lists, shopping lists, or just simple reminders. Find desk organizers Here.

Speaker

Most computers and laptops have their own built-in speaker systems; however, this may not be enough, especially if you need to listen to audio files, do online training, or simply enjoy listening to music while you work. Speakers can offer improved sound quality and are available in various shapes, sizes, and functionalities.

Desk lamp

Desk lamps are a crucial accessory even if you have good lighting in your home office. Not only can it help prevent eye strain, but also, it can offer design flair. There are inexpensive but well-designed options Here. Aside from choosing a desk lamp with a creative design, also make sure to use a good light bulb.

Mug

No one can deny the importance of a sturdy mug or tumbler to hold coffee or tea for a caffeine boost. Choose a mug or tumbler that is sturdy, spill-proof, drop-proof, and dishwasher-safe.

Game cubes

Working for yourself can be stressful, which can impact productivity. For that reason, you should set up your office workspace so that it’s functional, as well as inspiring. For those times when you begin to feel overwhelmed or stressed, reach for a stress ball or a game cube, such as a Rubik’s cube. These items can release stress, and calm and refocus a busy mind.

Photo frame

Sometimes, office desks can get drab and boring, especially if you only have your laptop or computer monitor to stare at the whole day. Add color and inspiration with a picture frame of your friends or loved ones. You can choose a traditional wooden or metal photo frame. Alternatively, you may use a digital photo frame that allows you to create a slideshow of your favorite pictures. Also, you can choose a multipurpose photo frame that can be used as a pen holder and also has device charging slots.

Clock

Another often-neglected yet important desk accessory is a desk clock. The clock on your smartphone or laptop may not be enough to keep you aware of the time.

Create an ideal home office for yourself by having these home office essen

A Different Approach to Staying Healthy at Work

Being stressed out after a whole day of work might seem challenging as stress has proven to have so many detrimental effects in our life and thinking. The issue with staying healthy with the right state of mind after being exposed to high-demand and stress in the office on daily basis can be combated with the right information and practice.

As easy as it might be to make a decision to do this, take note most of your time is spent at work so pilling the stress till weekends might not be the best option. Your health should be your priority so you need to be attentive to the way you live, be watchful of your mental and emotional health while dealing with stuffs and people in the office.

Here are some ways to stay healthy in the office.

Take breaks, get up, stretch and move
Too much sitting is unhealthy; it can cause pain in your back, shoulders, hips and neck. A standing desk is a great way to take a break and still be productive. A few of our Standing Desks are linked here. Sitting too much can also prevents the flow of creativity when brainstorming for a new initiative or trying to solve a problem. Even though it’s going to be a hectic day, try to take out a few minutes away from your desk to refresh your mind and brain of work to improve your output.

Taking breaks and stretches also prevent you from eye strain caused by staring at the monitor, it also helps reduce neck tension and lower back from sitting all day. Another great way to prevent neck strain from your staring at your monitor all day is with monitor stands and risers. Porter’s Office Products has a great selection to choose from here. Take stretch breaks every now and then. Take the stairs if you can, instead of the elevator because it’s a good fitness option.

During your break, get some fresh air; this will help make you feel better, increase your productivity and revitalize your body with energy. This has been proven by research from the Journal of Environmental Psychology that walking, standing and stretching help to burn calories.

Spend your break wisely; you could read a book, call a friend, listen to some music. Don’t do anything that would strain your eyes.

The bottom line; don’t sit all day at work.

Prevent dehydration
Water intake can also have huge effects on your physical health if you want to stay hydrated. According to research from the Journal of Nutrition, dehydration can cause moodiness, fatigue, and problems focusing. Porter’s Office Products carries a range of choices to make getting your water intake easier. View our choices here.

If your eyes are getting tired you could blink them more frequently to prevent eye strain. The advantage of drinking lots of water is numerous. It may help you fight sleepiness in the office. If you want to go with water, you can add some flavor like lime, lemon or cucumber to your water.

When your muscles are always sitting, you begin a slow cycle of becoming unfit. Drinking water at work, at least 8-10 glasses a day will help energize your muscles and keep you active.

Decorate Your Desk
Personalize your work place either with a flower or a plant or pictures to bring life to your work space. You can also put some inspirational quotes or photos in your workspace. Porter’s Office Products carries a good selection of frames. You can also find a good selection of desk accessories and staples that fit your individual style and personality.

Don’t just take breakfast, take a healthy breakfast and lunch
A healthy breakfast can provide you with the energy you need to get through the first half of the day, junk food will not. Avoid sugary snacks because they are digested quickly. It is advisable you bring snacks while coming from home, such as baby carrots, cheese sticks, nuts, hummus, cucumber slices, whole or sliced fresh fruit, small amounts of dried fruit, or savory crackers.

If you must eat at a restaurant, avoid meals that have high-calorie. Sodas and sugary drinks are full of empty calories in the form of sugar, avoid them. A piece of fruit or veggies or dried fruit or nuts on your desk is better than going to the vending machines.

Avoid snacks and drinks that have lots of sugar, instead go with complex carbohydrates like oat meal or whole grain foods, as research from the International Journal of Food Sciences and Nutrition found that eating carbohydrate-rich foods help improve your alertness and keep you full. Porter’s Office Products carries a good selection of healthy snacks you can find here.

Beyond your goals and that of your working place, staying and maintaining good health should be your priority.

Porter’s Office Products Named One of the Top 10 Office Supply Websites

About Porter’s Office Products

Porter’s Office Products is a fasting growing and trend conscious office products dealer with a long-standing reputation of bridging the gap between high quality office essentials/furniture and customers who needs such services to effectively and efficiently run their businesses.

With many years of dedicated services and experience in the business of office products and essentials since 1915, it won’t be surprising that Porter’s Office Product made the list as one of the top 10 office supply websites in the recent study conducted by credit network Apruve Inc.

Headquartered in Rexburg, with an office also in Pocatello together with their 24/7 online platform where they meet the needs of customers through a user friendly website interface.

How Porter’s Office Product Website Made The Top 10 List

Being a B2B ecommerce business platform that constantly study and understands the dynamics and trends of the market, Porter’s office product operates a smart B2B ecommerce website that seamlessly meets the need of our customers and buyers. Aware of the fact that the old-fashioned mode of business (talking about faxes and printed catalogues) is fast winding up since many customers are on the lookout for a smarter, easier and a more convenient means of making purchases, we at Porter’s Office Product wouldn’t want to be told of the importance of taking our business to the new and trendy height of the new millennium – B2B ecommerce business.

Ranking Criteria which the Porter’s Office Product Met

The study conducted by credit network Apruve Inc. is an all-round and a thorough quantitative research which employs measurable data to pin-point the level of adoption of the B2B ecommerce for their businesses. Also, certain criteria in which Apruve expect B2B ecommerce business websites to meet for the purpose of creating a friendly customer relationship and also impacting their businesses positively include:

  • User Experience & Usability

As a B2B ecommerce platform, it is expected that every business’ website must as matter of importance make their website interface easy for buyers and customers to use and navigate around. With this, buyers will be able to access their needed products with ease. Some tools which we use in enhancing user experience and usability include: product images on the search page, bundle options for discount sales, ratings and reviews from customers for services rendered on the product page, saving a shopping cart/wish-list which will enable buyers to keep track of their purchases.

  • Marketing & Shipping

Product advertisement and delivery is also a core aspect of B2B ecommerce as this will enhance the ease of potential customers seeing the product and services which you render. This can be achieved through search engine optimization of your website, mobile app/platform that can easily be used to make purchases, smooth shipping ad prompt delivery of shipped product to buyers etc.

  • B2B Product Needs

Also, product needs for buyers has to be met adequately and easily through dealer channels with search functionality that helps buyers to search for their needs with possible results matching their search items. Ease of payment through credit cards, making volume discounts known to buyers as this can turn an easy bait to attract potential buyers. Finally, the availability of online POs and invoices which may serve as an evidence for purchased products.

So, the Result – Apruval Ranking

RANK Company UX MARKETING B2B NEEDS RATING
1 Amazon 75 68.3 135 278.3
2  ↑² Shoplet 80 42 120 242
3  ↓¹ On Time Supplies 80 41.6 110 231.6
4  ↓¹ Office Max / Depot 70 50.9 110 230.9
5  ← Best Buy Business 45 51.1 120 216.1
6  ↑² Staples 60 52.0 100 212.0
7  ↑₄ Quill 60 36.4 110 206.4
8  ↑₂₄ City Office Supply 50 32.0 120 202.0
9  ↑₂₆ Office Supply 60 31.3 110 201.3
10 Porter’s Office Products 70 30.9 100 200.9

From a critical evaluation of each B2B ecommerce business website, Apruva Inc. came up with the following ranking based on each business website’s ability to adopt most of the B2B ecommerce for their businesses.

And so, we at Porter’s Office Product are proud to announce to you our esteemed customers that we made it to the top ten ranking position. This wouldn’t have been possible without your patronage and so, we pledge to continue serving you right and will continuously strive harder to make sure that your overall user experience on our websites gets better and easier than ever as we look forward to having more business deals with you.

How Do I Arrange My Office for Higher Productivity

“Attempt the impossible in order to improve your work” – Bette Davis. How your office is arranged shouldn’t be an afterthought. Did you know that the layout of your workspace is a major factor in influencing productivity? Good! Now you know. Have a nice physical set-out and things flow; have a poor set-out and you misstep.

The most important administrative-office functions include planning, organizing, staffing, communicating, directing, coordinating and controlling. The office manager must organize the office on modern lines for the efficient and effective performance.

Maintaining an organized office where you can find items quickly and easily saves time and makes you more efficient and productive. Here’re few strategies, tips and tools anyone can use to keep whether a home office, commercial office or cubicle organized and effective.

Invest in Comfort

Often times, this is overlooked. Many people don’t consider comfort when choosing their office chairs, meeting table or desk. Instead; they go with what is utilitarian and cheap.

This poses a problem because it’s difficult to be effective as well as productive if your legs are fatigued from sitting in the wrong chair for your body type. Buying the right office furniture is to find the perfect balance of functionality and comfort.

Even though you might be familiar with the bright white fluorescent light that’s usually used in cubicle office spaces, this is neither cost-efficient nor productive for your workers. Endeavor to set out your office where you and your employees can take full advantage of natural light, thus providing access to the outside world. It’ll go a long way!

Organize with colors and Labels

Opt for a proper labeling and color system for your office. Color sets the tone for our mood in powerful ways. According to a study by the University of Texas; all colors are productive, depending on what kind of boost you need. Take the time to label shelves, folders, bins, and drawers. This labeling process helps you to put items in the right places and reduces the risk of losing important documents. This can as well be extended to digital files.

Sound – Music

Studies have shown classical music, especially of the Baroque period to be a clear winner in raising overall productivity. Sounds are powerful productivity cues that can pull us out of deep tasks and promote dreaded context switching. Whether you prefer as much silence as possible or only specific kinds of noise, you need to understand how auditory stimuli makes you better or worse at your job. However, study yourself and know the music that suits your particular mood.

Storage and proximity

Invest in durable boxes, you can store almost anything in containers to help you stay organized. Plastic containers and cardboard boxes are perfect for efficient storage. You can as well go digital for your paper files; this can save space and eliminate clutter. Closet and office space organization units may also work as useful storage options.

Close proximity is another key factor to consider for higher productivity, position the equipment and supplies that you use most within reach. Things that are rarely used can be stored or put away.

Eliminate Clutter

A clean and organized office helps your workers to get more done. This creates an optimal workspace, reduces any chance of getting distracted, and contribute to enhanced productivity.

Give your Employees the Right Technology

Equipping your employees with the right tools and the right technology can go a long way to enable them to perform their duties efficiently. Employees can easily lose motivation if they have to use faulty or outdated office tools and technology. And hence reducing productivity.

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