Think Beyond the Big Box...

Showing Category: Printing

Manage Your Snail Mail

Oh Hiya,

snail mailMeg here! A few years ago, the mailman was one of the sole carriers of information and documents for your office. But today, the rise of email has taken us further away from traditional snail mail. While technology has made quite a few things quicker and easier, snail mail still holds a strong place in our offices. So how can you juggle both forms of communication while staying neatly organized? I’m here to help!

  1. Start A Routine-Whether your mail carrier delivers directly to your office or you have a P.O. box, be sure that you know when and where the mail is delivered. With the immediacy and ease of email, it can be difficult to keep a schedule on direct mail. Once you make a note in your schedule to keep watch on the mail, you’ll never miss another bill or letter again!
  1. Organize a Mail Center– Be it on your desk or at a separate table in the office, a mail center is incredibly helpful. Depending on how much mail your office receives, it can be a quick five-minute job or it could take an hour or two out of your afternoon. When I’m sorting through mail, I like to keep this Writing Pad handy to jot down notes for any important payments or events that may be coming up. In the instance that something requires immediate attention, I also keep a stack of envelopes and Shipping Labels for quick turnaround. That way I can cross those items off the To-Do list as soon as possible!
  1. Unsubscribe– Does it seem like your company receives more junk than mail? Just like you would unsubscribe from a bothersome email list, look into unsubscribing from unwanted mailing lists. Sometimes this is easier said than done, and in the cases of unavoidable junk mail, toss it in the recycling bin!
  1. Safety First- While junk mail can easily be recycled, there are some items that contain more detailed information about your company. When in doubt, shred! I couldn’t live without our Cross-Cut Shredder. It shreds paper into cross sections, which is much more secure than a strip-cut. I also love how I can load the tray with papers for automatic shredding. It saves so much time.

I sure hope these tips help you to stay organized and on task when sorting through your office mail! Email may be a bit faster but there will always be a need for snail mail and keeping organized is a useful skill no matter what your preferred method of communication. If you’d like a few other ideas for keeping your mail organized, take a look at what the folks at Level Money have to say.

Until next time,

Meg

Happy Administrative Professionals Day!

Oh Hiya!

Meg here, and I know just how much work goes into running an office. Not only do you have all the employees, but clients, vendors, property managers and more. Our office administrator is our savior for all these things. Here are a couple reasons we love our office administrator and ways to make their day a little better as we celebrate national Administrative Professionals Day!

Happy Administrator Day via Porters Office Products

  • Gift Shower: A card is a great start, but this year you can take it a step further and throw a little gift shower. The gifts don’t need to be big, even the smallest personalized gifts can make an impact. Whether you have a basket waiting on their desk at the beginning of the day or have various coworkers stop by with little surprises and notes throughout the day, your office administrator will feel appreciated all day long.

 

  • A Day Off: While it may seem that your office work flow will crumble without them at the helm, your office administrator surely deserves a little break! Whether you can manage an afternoon or even a full day, let your office admin schedule some downtime out of the office. You can also surprise them with tickets to an event, a spa pass or a gift certificate for a sweet treat to enjoy during their time off.

 

  • Help Out: Take a day to walk in their shoes! While your whole office appreciates all the work that your office administrator takes on, it’s a different story when it comes to experiencing it yourselves. Create a schedule and have each member of the office sign up to take over or help out with various tasks that your office admin works through daily. Not only will you give them a break, you’ll have a new appreciation for all the hard work they do every day.

 

  • Update Supplies: It may seem like a small gesture but new supplies will make your office administrator’s job easier. A great place to start is by replacing storage boxes or bringing in a few new ones for those stubborn files that need a home. One of my favorites is Bankers Box®. Those boxes get worn out so quickly with every day use and a few new ones will go a long way in making your office administrator’s job a little less stressful. A new set of pens, a stylish new desk organizer, or even a cute new notepad will make a big difference as well.

 

Administrative Professionals Day is a great opportunity to show your appreciation for all that your office administrator does to make each day flow smoothly. With these tips, your office administrator will feel appreciated all day long. I think it’s a great idea to keep that appreciation flowing all year round by remembering to thank them for their hard work each day. If you’re looking for a few other ways to make this day extra special check out these great ideas CLICK HERE.

 

Until next time,

Meg

 

Celebrate Earth Day In Your Office

Oh Hiya!

Meg here and did you know Earth Day is coming right up on April 22nd? We just love celebrating this beautiful world we live in go now. Earth day may be just one day out of the year, but helping the environment should happen every day! Even the office supplies you use can cut down on your waste and carbon footprint. Check out some of my favorite items and tips for keeping green:

Celebrate Earth Day In Your Office

Brown Bag It: Bringing your own lunch each day in reusable containers is a great way to not only stay green in the office but also save some green of your own! Even if it’s called a brown bag lunch, you can keep the environment in mind and use a cute lunchbox instead of paper bag each day.

 

Recycle: You guessed it! Recycling is one of the best ways to keep your office more environmentally minded. I’m sure your team is already great about recycling, but step it up a notch this year and work on recycling everything you can including plastics, paper, cardboard, and glass.

 

Use Recycled Materials: I try to cut back on using paper products but sometimes a sticky note is the best thing for the job. I love these Post-it® Notes Super Sticky Recycled Notes. They come in such cute colors and they’re made from recycled paper; nothing better than that!

 

Cleaning Products: Every office needs to be spring cleaned but it’s a great idea to keep the environment in mind when tidying up. By using green products you’ll have a sparkling office and a sparkling conscience. I use the Green Works® Compostable Cleaning Wipes when I’m cleaning. I love that they’re compostable and the fresh scent is easy on the nose as well!

 

Reuse: There are so many opportunities to reuse supplies in an office! Rather than writing out ideas or a to-do list on paper, I like to use a dry erase board. When I’m finished with a list or project, I can simply wipe it away and reuse the surface. I also prefer to use paper clips instead of staples for organizing documents on my desk. Paper clips are not only reusable but they come in so many cute styles and patterns too.

 

Green Technology: I’ve been guilty of being an energy hog in my office! When it comes to making the office greener, it’s so easy to overlook technology. A great idea for keeping energy levels low is to set your computer to sleep or hibernate mode when you’re away. A dark screen will save more energy than a screen saver. Another idea is to turn off the overhead lights. This works great if you work in an office with quite a bit of natural light. Not only will you save on energy usage, you’ll have the added benefit of extra sunshine!

 

Earth Day is a great time to take a little extra care in celebrating our planet, but with these easy tips you can take care of the environment every day! If you’re looking for a few more ways to keep your office green, take a look at THESE ideas.

 

Until next time,

 

Meg

Properly Handle Sensitive Information

Oh Hiya!

In our office, we have to deal with a variety of documents containing sensitive information. Industries from medical to legal to education all need to store and dispose of sensitive information in the proper way in order to protect identities, finances and more.

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There are two must-have office items when dealing with important and confidential information:

Highlighters: When handling important documents, we need to know exactly where to look. Many times, we receive contracts with an insane number of pages, so highlighting the must-read sections saves time and energy. The Pilot Frixion Highlighter will draw attention to the critical sections of each page, making it easier to review documents after they have been security stored for some time.

Shredder: Properly disposing of classified information is a procedure that needs to be followed to a T. One leaked number from a sensitive document could derail an entire business. Using the HSM SECURIO AF300 Cross-Cut Shredder will ensure that no information gets out that isn’t meant to. The small size allows this shredder to fit in any office, and automatic paper feed keep the process swift and easy!

Avoid the multitude of headaches you could run into with sensitive information but storing and disposing of it very carefully!

Until next time,

Meg

Save with In-House Printing

Oh Hiya!

Sending jobs out to be printed or copied makes my head whirl. I have to lay out exactly what I need before hand and trust that it makes sense to the printer. Many times, I receive my copies and it is not exactly what the company needs or asked for. Because of these struggles, we recommend running your own copy center!

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Once we switched to making our own copies and prints, we saved both time and money. We no longer had to worry about whether the copies would be done to our specifications and received the copies on our schedule!

How did we do it? Stock up on the little things!

All print centers need a variety of paper for diverse projects. I like to keep Xerox Vitality Multipurpose Printer Paper handy for every-day printing. I choose the Xerox Vitality because it is 99.99% jam-free to save even more time and avoid those annoying road bumps. I recommend purchasing small quantities other special papers like glossed or cardstock for client meetings and presentations.

Make sure to always have extra ink cartridges on hand, as well! Running out of ink and needing to scoot to the store can throw a wrench in your day to day work. We carry a variety of ink for whichever printer you have. View our HP ink cartridges here.

Starting an in-house printing center requires a bit of a down-payment, but in the long run you will avoid processing and labor fees. Do things your way and at your schedule!

Until next time,

Meg

Mobile Printing Has Gotten Better

Print Hammermill can be sued to print from your mobile device to your printer!

More and more often we find ourselves on smart phones and tablets these days. But just because we have a more mobile computing device doesn’t mean the necessity for printing has disappeared. And here in lies the problem. There are many solutions for mobile device printing but most fail to provide the standard features we are use to finding with a laptop. But never fear our hero is here to save the day! Hammermill has developed an app that will allow you to print from your mobile device and gives all the options you’re use to. It’s works with Apple and Droid devices which is a nice plus. So wither you are printing at home or at the office, there is no more convenient a way to print then to print with the new Hammermill app. Oh and did I mention it’s free? So go ahead, start printing mobile.

Click here to see it for Apple

Click here to see it for Android

EARN a $40 giftcard of your choice!

 

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